Taxes are due on self-employment income

There is no income tax withholding on self-employment income, but that doesn't mean you're not required to pay taxes during the year. Self-employed individuals generally must make quarterly estimated tax payments due April 15, June 15, September 15, and January 15 of the following year.

Business Tax Tip

Summer is a good time to do business entertaining – an outdoor barbecue at your home for business clients, for example. Keep records of the cost, the date, the attendees, and the business purpose. Your tax deduction is limited to 50% of the cost.

Combine business and pleasure

Check the tax savings of combining business and pleasure on the same trip this summer. Within the U.S., if the primary purpose of the trip is business and you add on a side trip or an extra few days for pleasure, you can deduct all the travel costs to and from your business destination and all other business-related costs. You can't deduct costs related to the pleasure portion.

Summer Tax Tip

Do you own a boat or recreation vehicle? Are you thinking about buying one? As long as the vehicle has sleeping space, a bathroom, and cooking facilities, you may be able to claim it as a second home and deduct the interest payments on your loan.

Watch out for scams if you invest in coins

Buying rare and precious coins can be an exciting hobby and, for some, a lucrative investment. Unfortunately, it's also a business that's rife with potential for con artists. As always, it's wise to proceed with caution. Following a few simple guidelines can offer protection from unethical sellers.

* Research, research, research. Know what you're buying. Carefully study the characteristics of the coins you're considering, paying specific attention to rarity, grading, market availability, and price trends. Comparison shop for similar coins by checking prices in leading coin publications. If a dealer's advertised price is much lower than listed prices, the dealer may be misrepresenting a coin's grade or quality. Online discussion groups dedicated to coin collecting are also a great place to post questions about a particular coin.

* Know the seller. Before you buy, check out the dealer's reputation. How long has the firm been in business? Is the dealer a member of a professional organization? Has the Better Business Bureau received any complaints about this company? What guarantees does the seller provide?

* Be careful with online auctions. For many years the market for rare and precious coins has been a fertile field for fraudsters, and online selling has taken the game to a new level. Dealers who use online auctions such as eBay have been caught using a variety of scams: doctoring images, posting bogus descriptions, selling counterfeits, sending coins that differ from those advertised (the old "bait and switch" routine), and failing to deliver purchased items. Again, if you're planning to buy at an online auction, find out as much as possible about the seller. Check feedback ratings. Read both positive and negative comments. Make sure the seller has sold similar coins in the past with good results. Ask the seller for clarification if something appears suspicious. And if you win the bidding, beware of sending payments to a location that differs from the one listed in the auction.

Whether buying coins online or off, the old maxim, "let the buyer beware" is always sound advice.

How to get slow-paying customers to pay up

You’ve done your part. The job is complete, your customer is satisfied -- but a month has gone by, and your invoice is still outstanding. You’d like to work with the customer in the future. So how do you get your money without losing the customer?

Here are two strategies that may help.

1. Communicate promptly. On the day after the due date, send an e-mail with your original invoice attached, or fax a copy. Then call to make sure the duplicate was received. While you’re talking, ask whether the customer has all necessary documentation, and find out why payment is delayed. If the customer is happy with your performance, mention that you won’t be able to complete new contracts until past invoices are cleared up. Request payment on a specific date.

What if that date arrives but the money doesn’t? Drop by your customer’s business. Take a copy of the invoice and notes of previous conversations. Offer to wait while a check is processed.

2. Be willing to negotiate. When customers fall on hard times, you may still be able to find a solution that will work for both of you. Some options:

* Ask for a portion of the outstanding balance.

* Request that a specific invoice be paid immediately, with the remainder due at staggered intervals.

* Establish a short-term payment schedule for a series of smaller checks.

* Offer to convert the receivable into a formal note, with an amortization schedule and interest rate.

Setting credit terms, limiting the amount of credit you’ll extend, checking ratings, and requiring down payments can prevent collection difficulties. If you’d like help establishing procedures for receivables management in your business, give us a call.

Tax rules apply to family loans

There are many worthwhile reasons to lend money to a relative. For example, you may want to help a child or sibling continue their education or start their own business.

But lending money to relatives can have tax consequences. The IRS requires that a minimum rate of interest be charged on loans. If you do not charge at least the minimum rate, the IRS will still require you to pay tax on the difference between the interest you should have charged and what you actually charged. If these excess amounts become large, or if the loan is forgiven, there may also be gift tax implications.

There are some exceptions, though. Loans of up to $10,000 generally can be made at a lower (or zero) rate of interest, as long as the proceeds aren’t invested. Loans between $10,001 and $100,000 are exempt from the minimum interest requirement as well, as long as the borrower’s investment income is $1,000 or less. If the investment income exceeds $1,000, you’ll be taxed on the lesser of this income or the minimum IRS interest.

For the IRS to treat the transaction as a loan and not a gift subject to the gift tax rules, the transaction must look like a loan. The borrower should have the ability to repay the principal and interest. A contract should be prepared which specifies the loan amount, interest rate, the payment dates and amounts, any security or collateral, as well as late fees and steps to be taken if the borrower doesn’t pay. Have the document signed and dated by all the parties. For assistance, give us and your attorney a call.